Dear AIOS Members,
Greetings from AIOS Election Commission
As part of our robust democratic tradition, online elections for AIOS office bearers will be conducted from 6:00 PM IST on February 23, 2026, to 5:59 PM IST on March 2, 2026, spanning a period of seven days.
The election / voting process shall be conducted by Online Voting only. This year we have selected NSDL for doing the E-Voting process & the reason NSDL are as follows -
NSDL (National Securities Depository Limited) e-Voting is generally considered superior to private vendors due to its regulatory standing, high-security infrastructure, and direct integration with shareholder data, which ensures accuracy and trustworthiness.
Here is why NSDL e-voting is often preferred:
1. Trusted Regulatory Status and Security
Government-Certified Security: NSDL’s e-Voting system is certified by the Standardization Testing and Quality Certification (STQC) Directorate, Department of Information Technology, Ministry of Communications & IT, Government of India.
High-Level Security Practices: The platform is designed with world-class security protocols to keep sensitive corporate data secure, reducing the risk of tampering, which is a major concern with less established private vendors.
Direct Regulatory Alignment: As a central depository, NSDL operates directly under the guidance of the Ministry of Corporate Affairs (MCA) and SEBI.
2. Seamless Integration and Reliability
Direct Access to Demat Data: NSDL maintains the database of demat account holders. This ensures that the record date data is accurate and directly uploaded, reducing errors in shareholder identification.
Convenience for Users: Shareholders can log in using their existing Easi/Easiest (Demat) credentials, offering a single, familiar, and secure login for multiple companies, which is often not possible with diverse private vendors.
Integration with Other Systems: NSDL offers integration with other platforms, such as allowing access through Depository Participants (DPs).
3. Comprehensive Features and Inclusivity
Physical and Demat Holders: NSDL handles both demat and physical shareholders efficiently.
Mobile Accessibility: NSDL provides the "NSDL Speede" mobile app for convenient, secure voting via mobile devices.
Virtual Meeting Support: Beyond just voting, NSDL facilitates virtual AGM/EGM, enabling live streaming of meeting proceedings.
Proxy Advisor Insights: NSDL has integrated proxy advisory recommendations directly into the system, allowing shareholders to make informed decisions.
4. Cost Efficiency for Corporates
- No Direct Fee: NSDL often does not levy any fee on the issuer (company) for using its e-voting system.
- Reduced Administrative Costs: It eliminates the costs associated with printing and posting physical ballot papers,, and manual signature verification.
- Summary Comparison
- Feature NSDL e-Voting Private Vendor
- Trust/Regulation High (Regulated by Govt/SEBI) Varies (Private firm)
- Security Certification STQC Directorate Varies
- Data Accuracy High (Direct link to DP) Varies (Requires transfer)
- User Login Single Login/Easiest Specific to Vendor
- Cost No direct fee to issuer Varies (Often higher)
- NSDL is considered the standard for reliable, secure, and compliant electronic voting in India.
We are enclosing a PPT on guidance for E-voting process in which video is embedded, kindly go through & follow the entire process instructions.
With regards,
Dr. S. Natarajan, Chief Election Officer, AIOS
Dr. Debasish Bhattacharya, Election Officer, AIOS
Dr. Ajit Babu Majji, Election Officer, AIOS
How to vote short video
How to vote short video
Dear Member
The AIOS Annual Meeting is scheduled to be held from March 12-15, 2026, in Jaipur. The AIOS Constitution mandates that the election notification be sent 6 months ahead of the Annual Meeting.
Elections will be held in compliance with the AIOS Constitution Rules and Regulations and Bylaws relating to the elections, specifically Section 16 and its subsections of the Rules and Regulations, and Article VIII and its subsections of the bylaws. The AIOS Constitution is available on the AIOS website at the link https://www.aios.org/pdf/BYELAWS.pdf
Nominations are invited for the following offices:
- Vice President
- Honorary General Secretary
- Honorary Treasurer
- Honorary Joint Secretary
- Honorary Joint Treasurer
- Chairman, Scientific Committee
- Chairman, Academic and Research Committee
- Editor Journal
- Editor Proceedings
- Member, Scientific Committee (14 Positions)
- Member, Academic and Research Committee (Two positions from each zone – North, East, West, South and Central; 10 positions in all).
Timelines
- Call for Nominations: September 12, 2025
- Last Date of Receipt of Nominations: October 13, 2025 (5:00 PM)
- Date of Scrutiny of Nominations: October 13, 2025
- Date of Announcement of the List of Accepted Nominations: October 13, 2025
- Last Date of Withdrawal of Nominations: November 13, 2025 (5:00 PM)
- Date of Announcement of the Final List of Candidates: November 13, 2025
- Online Elections: February-March 2026 (TBD)
Nomination Process
- Download the Nomination Form from the link Election Nomination Form.
- Prospective candidates must complete the nomination form, affix their high-resolution profile photograph on a plain white background, and have it proposed and seconded by AIOS members (proposal and secondment by an office bearer is a disqualification; each proposer and seconder may endorse only one candidate for a specific post).
- The Curriculum Vitae (CV) of the candidate shall be enclosed with the Nomination Form. CV should be concise, limited to 500 words, neatly formatted in one A4 size paper and in Arial font size 10. The CV of each candidate shall be circulated to all the AIOS members along with the General Body Meeting Agenda.
- Send a hardcopy of the completed nomination form, photograph and CV to the AIOS Headquarters at the following address to reach by October 13, 2025, 5:00 PM at the latest:
All India Ophthalmological Society
AIOS Headquarters
8A, Karkardooma Institutional Area
Manglam Road, Karkardooma
Delhi 110092
Phone: +91-11-22373701 - 05 or mobile +91-98113-50896
Email: elections@aios.org
- Please use Speed Post or Registered Post with Acknowledgement Due or a reliable courier with Proof of Delivery.
- Please keep a copy of the nomination form for your records.
Note 1. Candidates for the offices of Honorary General Secretary and Honorary Treasurer
- Election for the offices of Honorary General Secretary and Honorary Treasurer will be held in compliance with the AIOS Constitution Rules and Regulations Section 16 B, read with Bylaws Article VIII (i).
- Candidates for the offices of Honorary General Secretary and Honorary Treasurer shall contest the election as a team. The candidate for the office of Honorary General Secretary shall execute a certification at the foot of the nomination form declaring: “Dr. (name) of (city) shall be my running mate for the office of Honorary Treasurer.” Correspondingly, the candidate for the office of Honorary Treasurer shall execute a certification at the foot of the nomination form declaring: “Dr. (name) of (city) shall be my running mate for the office of Honorary General Secretary.”
Note 2. Application for Multiple Positions
Candidates filing nominations for more than one post shall be governed by the provisions of Article 16(c) of the Rules and Regulations, which states: “No member shall hold more than one Office, or more than two Committee memberships, or one Office Bearer position together with membership of one Committee.”
AIOS Election Commission
Chief Election Officer
Election Officer
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